Pool management and pool pass

Pool Passes Made Easy

A swimming pool pass system for Apartment Complexes, Homeowner Associations, Condominiums and Swim Clubs.

No credit card needed!
Pool management and pool pass

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A Free Mobile App for Your Residents

Seasonal Pool Pass and Guest Pass

A Free Mobile App for Your Residents

Residents can download a free app from the Apple App Store and Google Play Store. Residents can download and activate their pool passes directly onto their mobile phone and use their phone to access the pool. No additional devices or key cards are required.

Print Paper Pool Passes for Residents with No Mobile Phone

Pool pass template

Print Paper Pool Passes for Residents with No Mobile Phone

You can print paper pool passes for residents who do not have a mobile phone.

Pool Pass Purchases through our Portal and Mobile App

Buy pool pass

Pool Pass Purchases through our Portal and Mobile App

Residents can pay for their seasonal pool passes online with their credit card. Residents can also purchase daily guest passes directly through our mobile app 24/7. A property manager can see all purchases in real time.

Upload Your Pool Rules in the PDF Format

Pool rules for a swimming pool

Upload Your Pool Rules in the PDF Format

A property manager can upload the pool rules in the PDF format. All residents will need to agree to the pool rules when activating their passes in the mobile app.

Suspend Pool Passes in real Time

Pool pass template

Suspend Pool Passes in real Time

A property manager can suspend pool passes to residents who have unpaid dues or for any other reason.

Real Time Pool Occupancy Visible to Your Residents

Buy pool pass

Real Time Pool Occupancy Visible to Your Residents

Residents can see the real-time pool occupancy at any time. Now they can see how busy their pool is even before they leave their house.

A Detailed Pool Usage Report and Sign-In Sheet

Pool rules for a swimming pool

A Detailed Pool Usage Report and Sign-In Sheet

A property manager can see all residents currently at the pool in real time. A property manager also can see detailed historical reports and pool usage reports. This can help the manager to adjust pool hours for next season.

Free Customer Support for Your Residents

Pool pass template

Free Customer Support for Your Residents

Your residents can call our customer support and email us at any time. We will be happy to help them with their pool pass activation and any technical questions.

Learn how PoolEntry works:

1. Set up a new community.

Provide details about your community pool passes.

Provide information about seasonal passes and guest passes, set up price, and upload your community pool rules in the PDF format.

Create new community

2. Share a pass application link with your residents

Your residents apply online for their pool passes.

Email a link to all your residents where they can apply for their pool passes. You can also import your residents list from an Excel or Google spreadsheet.

Apply for pool pass

3. Approve pool pass applications.

Approve pending applications by the click of a button.

An automated email will be sent to the resident with instructions on how to download their passes.

Approve pool application

4. Residents download pool passes onto their mobile phone

A free mobile app is available on Apple App Store and Google Play Store

Residents download and activate their pool passes on their mobile phone. When they arrive at the pool, they will use their phone to check-in.

Online pool pass application

Two methods to check in for your residents.

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Self Check-In.

A Self-Check In method is easy and it is great solution for any community. When a resident arrives at the pool, they open the mobile app and checks in by themselves. Then they show the screen of their phone to the lifeguard as a proof of the valid pool pass. The lifeguard doesn't need to be equipped with a mobile device.

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Lifeguard Assisted Check-In.

A lifeguard assisted check-in is great if you need better control over the pool access. The lifeguard will need to be equipped with a mobile phone or iPad. Upon arrival at the pool, each resident will provide a 4-digit pool pass code generated via the mobile app to the lifeguard. Lifeguard will type in the 4-digit code in their device to ensure that the resident has a valid pass and will check the resident in.

Visit our demo section for more videos and online training

Watch Pool Entry Basics

Learn the PoolEntry concept.

Watch Residents and Passes Overview

Learn about the Residents & Pool Pass section in the PoolEntry portal.

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